Administrator - Madina Institute AR

Job description:

The Administrator at Madina Institute plays a pivotal role in the organization and ensures seamless day-to-day operations, provides support for the ongoing programs, and manages the business side of the organization.

This dynamic position involves working with the board and committees, supporting programs, overseeing staff, and ensuring the proper maintenance of facilities and grounds. While there is an expectation for the administrator to be present on-site for events and office meetings, the role also offers flexibility, allowing remote work when needed. This adaptability enables the administrator to contribute effectively to Madina Institute's mission while balancing a flexible work environment.

PRIMARY ROLES AND RESPONSIBILITIES OF AN ADMIN

The administrator will work closely with the board and volunteers and manage the day-to-day operations at Madina Institute. He/she will be leading committees, supervising staff, and maintaining facilities and grounds. Although the administrator will need to be present on grounds for events and in the office for meetings, the position is flexible and allows the administrator to work remotely as well.  

Board and Committees:

  • Support the Imam, board and various program committees in developing programs and operations of the organization.

  • Develop the resources and documents for various programs. 

  • Schedule and attend board meetings, take minutes, create, and distribute materials to board as needed.

  • Setup and manage virtual and in-person meetings and programs.

Programs & Activities:

  • Ensure that all events have adequate resources and teams in place. 

  • Direct any set up or tear down of events. 

  • Prepare forms and instructions for volunteers. 

  • Keep the community informed about new and ongoing programs.

Bookkeeping: 

  • Assist the book keeper by providing approvals and information about payments, deposits, & reimbursements.

  • Work with the treasurer/bookkeeper on keeping financial records and creating income & expense sheets.

Marketing & Communication:

  • Manage Madina’s email and respond to any new or ongoing program inquiries.

  • Keep all leadership teams and committees informed about ongoing work. 

  • Manage and strengthen all aspects of virtual communications:

    • Social Media (Facebook, Instagram) 

    • Website 

    • Email Newsletter via MailChimp 

    • YouTube channel

  • Work with the communication team to develop flyers and other materials for various programs.

  • Prepare press releases and public service announcements as directed by the Madina Board.  

  • Represent the organization at various events in the absence of the Imam and board members.

Office and Facilities:

  • Keep the office spaces and masjid areas neat, clean and organized. 

  • Make sure all facilities are well maintained and all repairs are conducted on time. 

  • Store all hard copies of documents/forms in the office, and accessible for review to the Madina Board, or other agencies as directed by the Madina Board. 

Qualification and Skills:

  • Hold or in the process of seeking a degree in public administration, business administration, nonprofit management, religious studies, public service, or similar majors. 

  • Experience with Google Suite and other multimedia software.

  • Experience with technology such as Zoom and Mailchimp, etc.

  • Experience with audio visual media.

  • Excellent communication skills.

  • Excellent writing skills.

  • Enjoys working with people of diverse backgrounds.

  • Ability to work independently as well as team builder who is able to connect to a diverse group both on an individual level and in large groups 

  • Demonstrated strong project management and organizational skills

Apply now

*** Please send your CV and Cover letter to admin@madinainstitute.us